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Bylaws

Of The American College of Clinical Thermology (ACCT)


Revised 5 October 2019)

Mission and History

Mission
The ACCT, Inc is the preeminent thermography association created to establish and maintain accredited standards of practice. The mission of the ACCT is to support its members and medical thermologists by providing continuing education that helps them meet the high demands in this fast-growing industry while maintaining strict standards of practice. All efforts made in this capacity is to improve the understanding and the appropriate uses for thermal imaging in a clinical and medical setting and to best serve the members who utilize this technology.

History
Since inception in 2002, the American College of Clinical Thermology recognized the value of its members as an asset in the healthcare profession. Likewise, it was also recognized that the collaborative sharing of clinical experiences combined with the establishment of high industry standards-of-excellence would contribute to the long-term success and growth of the ACCT.

Monthly training courses and annual conferences began at Duke University in 2004 and continued at that location until 2008. ACCT headquarters was relocated to Fort Myers, Florida in 2008 and bi-annual conferences have been held in various states across the United States since 2009.
Continued growth of the ACCT has risen exponentially specifically in the United States as well as globally since restructuring of the college in 2018. In 2019, the number of ACCT clinics in the United States was estimated to approach nearly 700 clinics. Globally, there are over 150 international members encompassing twenty-seven countries worldwide.

Public demand for thermal imaging has challenged thermographers to expand current practices and uses for thermal imaging to include:

 Full-body thermography, especially in the use of functional medicine
 Podiatric clinical uses, especially in vascular perfusion defects
 Veterinary practices, specifically, equine medicine
 Cardiac and vascular surgery
 Medico-legal and personal injury litigation
 Public screening during pandemic outbreaks

The ACCT works collaboratively in research and development with several universities and researchers in the design of new technology and applications that continue into the future.

ACCT Bylaws

Article I - Name

The name of this corporation shall be the American College of Clinical Thermology, Incorporated (ACCT, Inc).

Article II - Statement of Purpose

The American College of Clinical Thermology is organized exclusively for scientific and educational purposes. These include:

1. Raise the awareness and utilization of thermology and thermographic imaging
2. Promote research and case study in thermography
3. Encourage the highest standard of professionalism by members of the American College of Clinical Thermology
4. Provide educational programs and support for professional development to its members
5. Provide member access to the resources of the American College of Clinical Thermology, including certification and recertification
6. Maintain an organization with high standards to fulfill the above purposes and represent the needs of its members.

Article III - Membership

Any medical/clinical professional, practitioner, educator, researcher, or technician who demonstrates an interest in thermography and/or thermology and is of good ethical and moral professional character is eligible for membership.

Classes of members:

A. Active
1. Professional members – medical practitioners with license of MD, DO, and possibly DC* (*State-licensing dependent)
2. Practitioner members – healthcare practitioners and clinicians who are practicing in the field of thermographic imaging
3. Associate members - persons who are interested in supporting and promoting the science of thermography
4. Resident/student - individuals in accredited training programs working toward professional degrees or qualification in a clinical specialty

B. Inactive
1. Members who are fully retired from professional activities.
2. No person shall hold inactive membership who has ceased professional activity as a result of a disciplinary action.

Obligations of Membership:

A. All members in all above categories are bound by the American College of Clinical Thermology, Inc:
1. Bylaws
2. Code of Ethics
3. All other policy statements or standards extant or promulgated by the Board of Directors
B. Rights and Privileges of Membership:

All members whose applications have been certified by the membership committee and whose dues and assessments to this college have been paid in full are entitled to the following rights and privileges, with exceptions as noted below:

Fellowship is limited to post-graduate active general member (see Article VII for more details)

C. Requirements of ACCT Membership
1. An active ACCT member in good standing requires:
a. Payment of membership dues January 1st and no later than January 31st and annually, thereafter.
b. Application for membership must accompany payment of dues
c. Signed copy of ACCT Code of Ethics on file with the ACCT. This form does NOT need to be renewed annually
2. Membership dues not received by the ACCT by January 31st will automatically be dropped from the membership for non-payment of dues. Lack of payment will also result in subsequent loss of ACCT member privileges and loss of access to member resources.
3. Annual dues shall be determined by the board of directors. Any increase in dues must be approved by ¾ of the active general membership.
4. In the event a member resigns, or membership lapses, reinstatement of membership will require payment of all current and existing fees and be subject to the membership criteria in effect at the time reinstatement is requested.
5. ACCT member in good standing agrees to maintain biennial continuing education requirements as designated by the Board of Directors.
6. A member in good standing who desires to terminate his/her membership may do so by notifying the ACCT in writing of their intent.

Article IV - Meetings

A. Professional Board of Directors annual meeting: The date, time and location of the regular annual meeting shall be set by the Board of Directors.
B. Special meetings: Special meetings may be called by the President of the Executive Committee.
C. Notice: Notice of each meeting shall be given to each voting member, not less than ten (10) business days before the meeting.

Article V – Professional Board of Directors – membership to Professional Board of Director’s is limited to MD, DO licensed professionals only

A. Membership

1. The Professional Board of Directors is responsible for overall policy and direction of the college, and assigns responsibility for daily operations to the Executive Board and committees.
2. The Professional Board shall have no fewer than four (4) and no more than eighteen
(18) members.
3. The Professional Board may appoint an active member in good standing to serve as Secretary
4. Board members receive no compensation other than reasonable expenses.

B. Meetings

1. The Professional Board of Directors shall meet at least annually at an agreed upon time and place.
2. Each board member shall receive a 14-day notice of any scheduled meeting.
3. An agenda shall be sent to each member of the Board at least five (5) days in advance of such meeting.

C. Parliamentary authority: The rules of parliamentary practice comprised in the current edition of Robert’s Rules of Order, Newly Revised or a comparable authority.

D. Board Elections

1. Election of new directors and/or re-election of current directors will be designated as the first item of business at the annual meeting of the corporation.
2. Directors of ACCT, Inc will be elected by a majority of the current Executive Board (also known as Executive Committee) members present.

E. Terms

1. All board members shall serve two (2) years, and are eligible for re-election.
2. Re-election of current board members or election of new board members are staggered, such that approximately one half of the board will be re-elected/elected at each annual meeting.

F. Quorum: A minimum of three (3) members of the Board of Directors must be present at any meeting of the Board in order for business to be transacted.

G. Officers

1. Officers of the Professional Board of Directors will be elected annually at the first board meeting. Nominees will be limited to members of the Board and elected by the assembled board members.
2. No proxy votes will be permitted for this election

H. Executive Board/Executive Committee: The Executive Committee will at all times be subject to the control and direction of the Board of Directors.

The Executive Committee will provide approval for reasonable expenditures submitted with appropriate documentation for reimbursement for expenses incurred by any committee.

The four officers of the Executive Committee will include President, Vice President, Secretary, and Treasurer:

1. President

a) The President shall be the Chief Executive Officer of the ACCT and convene and preside over all scheduled meetings of the ACCT and the Executive Board.
b) The President shall appoint all committees and committee chairmen, and be an ex officio member of those committees, except the Executive Committee.

2. Vice President

a) The Vice President shall serve in lieu of the President whenever the President is incapacitated, absent or otherwise unable to perform the duties of the office.
b) The Vice President shall perform such functions as the President may designate, and become familiar with the duties of the President.

3. Secretary

a) The Secretary shall be responsible for maintaining or causing to be maintained records of all Professional Board and Executive Committee meetings and actions, notifying members of meetings, distributing copies of minutes and other pertinent documents
b) The Secretary assures that corporate records are maintained, secured, and available as needed

4. Treasurer

a) The Treasurer shall chair the Finance Committee, assist in the preparation of the annual budget, and provide a financial report at each Professional Board meeting.
H. Other circumstances

1. Vacancies

a) In the event a vacancy on the Board exists, the Executive Committee, under the direction of the President, may elect to appoint a replacement member to complete the term of the seat vacated.
b) Should such vacancy occur as to reduce the number of Board members below the minimum established by these Bylaws, such replacement selection will be mandatory upon the Executive Committee.

2. Resignation and Termination

a) Resignation from the Board must be in writing and received by the Secretary.
b) A Board member may be removed by a three-fourths (3/4) vote of the remaining Directors.

Article VI - Committees

A. Finance Committee

1. Chaired by the Treasurer, the Finance Committee is responsible for developing and reviewing fiscal policy and procedures, reviewing expenditures, and preparing a budget annually, for presentation and approval by the Board.
2. This Committee will have a minimum of three members, at least two of whom are members of the Board.
3. The fiscal year will be January 1 to December 31.
4. An annual report will delineate income, expenditures, and financial projections.
5. The financial records of the organization are available to the membership and Board members upon request.

B. Education Committee: The Education Committee will be subject to the control and direction of the Professional Board of Directors.

1. Responsible for monitoring and reviewing all professional educational literature and programs presented or endorsed by The American College of Clinical Thermology, including:
a) Professional training
b) Continuing education materials
c) Publications in written and videography format
d) Other associated educational materials

C. Accreditation and certification committee

1. Comprised of a minimum of three members of the Board of Directors; develops, administers and supervises a program of professional certification in thermology, with the approval of the Board of Directors.

Ad Hoc Committees: The Board may create committees as needed to carry out activities of the ACCT and may include but not limited to:

1. The Bylaws Committee
2. The Ethics Committee
3. The Achievement Recognition Committee

Article VII - Fellowship

Fellowship is a special earned status, not to be considered a separate membership category. The degree of Fellow is bestowed upon those deserving members of the American College of Clinical Thermology who best characterize the qualities of ethics, scholarship, clinical skill, and professionalism that warrant the admiration and respect of their peers. Fellows shall continue to hold membership in the appropriate category as stipulated in Article III of these Bylaws.

The designation of Fellow of the American College of Clinical Thermology may be conferred upon any active or inactive member in good standing, upon application to the Board of Directors, payment of any associated fees, and having fulfilled at least any four (4) of the following criteria, and having earned the approval of a majority of the Board of Directors:

1. Continuous membership in good standing in the American College of Clinical Thermology for a minimum of three (3) years;
2. Certification by the American College of Clinical Thermology or the equivalent designation from a similar certifying organization;
3. Attendance at three (3) or more meetings of the American College of Clinical Thermology;
4. A minimum of three (3) years full or part-time professional involvement in thermology;
5. Exemplary service of a full two year term on the Board of Directors of the American College of Clinical Thermology;
6. Professional contribution to the advancement of thermology by virtue of publication, teaching or other service.

The degree of Fellow shall be conferred at an Annual Meeting of the American College of Clinical Thermology. Members earning this designation may thereafter use the title "Fellow of the American College of Clinical Thermology," or F.A.C.C.T.

Article VIII - Amendments

A. Amendment of Bylaws

1. Upon the petition of at least twenty five (25) active members shall propose bylaws amendments to the Board of Directors for its approval.
2. If the Board of Directors approves the proposed bylaws amendment by a majority vote, the proposed bylaw shall be posted on the ACCT website at least 60 days prior to the annual corporate meeting with a notice that the proposed amendments will be open for discussion and revision during the annual meeting.
3. The proposed amendment, as revised, will be sent to the entire voting membership with instructions for electronic voting within twenty-one (21) days of the annual corporate meeting for a vote.
4. If the proposed amendment receives the affirmative vote of two-thirds (2/3) of the submitted ballots thereon shall be adopted.
5. All amendments adopted shall become effective immediately unless the amendment specifies otherwise. Voting will be open until the end-of-business day 40 days after the annual corporate meeting
6. If proposed amendments are not approved by the Board of Directors, upon petition of 10% of the voting members, the proposed amendment will be submitted by an ad hoc committee to the membership for a vote.

ARTICLE IX - Dissolution

In the event of dissolution of this society, the net assets of the corporation shall be applied and distributed as follows:

a) All liabilities and obligations shall be paid, satisfied and discharged or adequate provisions shall be made therefore.
b) Assets held by the corporation shall be returned, transferred or conveyed in accordance with such requirements.
c) Assets held for educational or similar use shall be transferred or conveyed in accordance with such requirements.